Ten Critical Steps to writing a Business Plan

- Jay Maharjan (11.02.07, revised 12.08.08)

Starting a business is a major commitment that will consume 24/7 of your life with no end in sight. It is always good to know what you are getting into before you take the plunge. From my experience writing business plans for large and smallcompanies alike for the last 8 years, there are basibusiness-plan-picture.jpgcally two reasons why you need a

business plan – the first reason is to re-assure yourself that this wild dream that you have in your mind is actually attainable. And, the second reason is to convince a lender or a venture capitalist. More than likely, you are writing for the second reason. Whatever your reason may be, as the legendary management guru Peter Drucker would bluntly put – always ask yourself what your business is, who your customers are, and what the customer considers value.

In my opinion, here is a list of pointers that will save you headaches later.

Be clear about what you are selling

Spend as much time as you need to define and clarify what you are selling. From the gettgo, come up with a 15 second elevator pitch. This will come handy later on. If you need professional help to come up with a pitch, companies like – 15secondpitch can help. This is a great resource to help you discover who you are, what your company does, and what others perceive of you and your verbal and written messages.

Create a proper legal structure for your business

Right legal structure will save you headaches later. There are many legal factors that come in play while choosing the right structure for your business – always consult with a good business attorney. For an instance, choosing a Corporation in many cases will cost you more on taxes with its double taxation clauses, but will provide you with the most immunity from personal liabilities. There are websites like FindLaw that provide both free and premium services for small businesses.

Come up with Mission, Vision, and Objective statements for your venture

Mission, Vision, and Objectives – They may all look the same at first glance, but they reflect different rationale.

The mission statement represents the underlying operating philosophy and the values of the company – ‘The mission at Company ABC is to provide a reliable, yet affordable XYZ technology for residential customers.’

The Vision statement represents a long term plan – that provides a direction to make significant impact – ‘Our vision at company ABC is to become a global niche leader in XYZ technology by the year 2009.’

The Objective represents definitive goals for different purposes within the company. Peter Drucker first popularized the term “management by objective” in his 1954 book ‘The Practice of Management’. Objectives can be set in all domains (services, sales, R&D, human resources, finance) – ‘The main objective of company ABC is to understand the target market, to implement the most optimized form of logistics, to include a series of efficient fulfillment processes and to provide an unmatched form of customer service.’

Be honest with your Strengths and Weaknesses

You can conduct a simple SWOT analysis on your venture. SWOT stands for Strengths, Weaknesses, Opportunities, and Threats. Create four quadrants and fill up with honest lists of answers. This simple test allows you to assess your compatibility with the venture that you are getting into. This test will also indicate opportunities, threats and barriers to entry that exist in your vertical market.

Conduct a thorough research on your vertical market

Leverage on new Internet research tools to conduct comprehensive studies. At every stage of your research, be open to adopt new directions based on your findings. Make sure there is a real opportunity. Or, move on to a different venture.

Make sure your product or service addresses pain point (s)

This goes back to the point (a). Understand and address your customer needs.

Conduct a thorough research on your competitors.

Create a matrix and conduct a thorough competitive analysis. See what your competitors are offering. Make sure your product or service addresses pain point (s) better than your competitors. Its all right if your competitors got in the market before you did, but focus on doing things little bit differently that you address the customer needs, pain points better than them.

Be realistic with the revenue projections.

Don’t fall for cliches like – ‘According to Forrestor’s research, our market will be $ X billion by ___’, ‘We will drop our product in China and we will make billions.’ There is nothing wrong with wanting to become another Google or Microsoft, but make sure you have unique product or services. If you have a patent on your innovation, that helps. If you already have an angel investor on board, that gives you credibility. If you have a veteran management team in place, thats going to help you a lot! Always be ready to explain to lenders and Venture Capitalists how you are going to reach the big numbers – and never ever use cliched answers.

Surround yourself with people smarter than you. Do not be afraid to ask for help.

Always reach out to people smarter than you. Big ideas take right people to bring them to life. You want to do things smartly and not give your idea away, but at the same time you need to be open to sharing with right people. One rule of thumb is – it is better to team up with people with complimenting skill sets. If you are an engineer, you don’t need another engineer to support your point of view. You need a professional sales partner to sell your product, and a sharp finance guy to keep the numbers in order.

Seize the opportunity to scale up – quick.

Big deals don’t happen on their own. Big deals happen because of right people, right product, right momentum in the market among many possible variations. If you have everything in order and luck is in your favor, seize the opportunity to scale up – and do it quick! Otherwise, good entrepreneurs know when to pack up their bags and move on to another opportunity. I advise entrepreneurs to get out of business if the venture doesn’t take off within two years.

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12 Responses to “Ten Critical Steps to writing a Business Plan”

  1. [...] 10 critical steps to writing a business plan [...]

  2. [...] 10 critical steps to writing a business plan [...]

  3. Leadership Edge says:

    Leadership Edge…

    One of my favorite quotations on leadership came from John Howard who said \”I\’m not a banner. I am an encourager and a persuader and an advocate.\” Many top managers in the United States would be well served with this advise….

  4. CMOE says:

    SWOT is a huge business tactic that needs to be in place. Most successful businesses, especially in the marketing department, that I have talked to use it on a daily basis. It can help keep your focus and help you truly evaluate the venture.

  5. [...] 10 critical steps to writing a business plan [...]

  6. [...] 10 critical steps to writing a business plan [...]

  7. [...] 10 critical steps to writing a business plan [...]

  8. Mike Chitty says:

    Great advice Jay. If I were giving it I would change the order and make the number one thing about ’surrounding yourself with smart people’.

    Once you have got the right people in the team and have decided what the game is, then as a team you can collectivley work thruogh the other 9 issues. Some will need a lead from someone with finance smarts, others will need to be lead by marketeers or product people. If we get the right team together and work as a team we will get massiveley increased buy in and commitment to the success of the project.

    I have often seen specialists (finance, marketing and sales etc) bought in much too late to make a positive difference to the enterprise.

  9. Making The Best Better Team says:

    Great post. These are useful tips. A good business plan can sometimes make or break your business. It provides the blueprint on how your business should be doing. Remember success is not by chance, it’s by choice!

  10. Why you need a business plan. « The Company Line: BLOG says:

    [...] courtesy of 4Entrepreneur. Possibly related posts: (automatically generated)You had me at “hello”: Operations [...]

  11. 25 tips by entrepreneurs for entrepreneurs « 4enterprenurs says:

    [...] 10 critical steps to writing a business plan [...]

  12. danielle says:

    it is interesting to know the ways in which business planning can be made easier by just putting it into steps and guiding persons in such a way that they do not get frustrated when writing such… it has surely helped me

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